Contract Support Manager for Events

Contract Support Manager for Events

Description:

The Boston Athletic Association, which conducts the annual B.A.A. Boston Marathon and other large-scale running events, seeks an individual with experience in contract and event support.  This individual will work with our existing managers in the operation and management of the support systems utilized for our events.  We are especially interested in the efficient management of our relationships with the many third parties with whom we deal, as well as in work with our Treasurer to assist with the effective financial management of our events.  The position will report to our Executive Director but involve extensive interaction with and support to our Race Director, our Treasurer and others involved in our event operations team.

Major responsibilities include:

  • Working with our event operations team, assisting in the many contract management activities associated with our events involving contractors and vendors, including both direct support and assisting in the establishment of standards in these areas
  • Taking an active role in contract preparation and the development of contract forms and contracting practices
  • Working in close cooperation with and providing support for our Race Director and our event operations team in areas such as the logistical and planning elements of our competition events
  • Assisting the Race Director and our event operations team in our liaison activities with government officials and agencies
  • Providing support in the obtaining of governmental approvals that we require for our events
  • Assisting in the documentation of our event practices
  • Working closely with information technology providers to insure that onsite support is in place and that systems are fully tested and operable
  • Assisting in the management and procurement of material assets required for our events
  • Assisting Marketing and Communications personnel to support sponsorship activities and the proper use and positioning of the B.A.A. brand
  • Identifying and driving best practices in the preparation, review and use of RFPs in support of third party bidding processes
  • Collaborating with the Race Director, Treasurer and Executive Director in the creation and use of operational budgets
  • Assisting with timelines and allocation of responsibilities
  • Assisting in the ongoing review and continuous improvement of all event-related programs and processes, including especially contracting processes and third party relationship management matters

Required Skills and Experience:

  • Five years experience in contract management involving general and subcontractors
  • Substantial experience in contract drafting and the development of contracting porcesses
  • Technical and logistical experience directly associated with large scale public events; experience in road races and similar events helpful but not essential
  • Site planning and management experience
  • Development and management of event budgets. Financial acumen; ability to stay on budget
  • Strong personal and communication skills
  • Experience in establishing relationships with key public officials
  • Warehouse and inventory control experience
  • Experience in working with information technology providers to develop information support systems for event management
  • Ability to multi-task and work long hours and some weekends

Compensation:

Salary will be commensurate with experience and qualifications.  Benefits provided include health, dental, vision, life insurance, 401(k) program.

Applicants:

Interested parties should submit a letter of interest, salary qualifications and a resume to opportunities@baa.org

B.A.A. Moment 2

1996 - Centennial Boston Marathon

The starting field of 38,708 for the centennial race stood for more than seven years as the largest in the history of the sport. Included among the finishers were 16 Boston champions. The historic 100th Boston Marathon was monumental for another reason. It was the first time that a chip timing and scoring device was used in a major US Marathon.